How to Use PropInspect

1. Add a Property

On your Dashboard, tap "New property." Start typing the address and pick a suggestion, then choose the state, the property type (house, apartment, condo, etc.), and the number of bedrooms, bathrooms, and floors. Check off interior areas and exterior features — the layout is saved and reused for every inspection.

• Addresses are suggested as you type; you always pick the state yourself
• Toggle amenities like garage, pool, yard, basement, and more
• Add custom areas (e.g. wine cellar, workshop) for unique layouts
• You can edit the property layout anytime from its detail page

2. Create an Inspection

Open your property and tap "New" to start an inspection. Choose the type that fits the visit — Move-In Walkthrough, Move-Out Check, Initial Check, Turnover Check, Follow-Up, and more. Rooms are generated automatically from the property layout — no need to re-enter details.

• Each inspection inherits the property's full room layout
• You can also create inspections from the Inspections tab

3. Schedule & Assign (Optional for solo landlords)

Working with a team? Schedule the inspection on the calendar and assign it to a team member. Admins can assign any agent in the company; the assigned agent will see it on their Schedule page. Inspecting your own rentals? Skip ahead to step 4.

• Use the Schedule tab to see all upcoming inspections at a glance
• Filter by agent to see each team member's workload
• Add day notes to coordinate with your team

4. Inspect Each Room

Tap on any room to open it. Take photos, record short walkthrough videos (up to 60 seconds each), and add notes to describe what you see — mark things as damage, info, or action items.

• Take multiple photos per room to document everything thoroughly
• Record videos for walkthroughs or hard-to-describe conditions
• Use the note types (damage, info, action) to categorize your findings

5. Review & Share Your Report

Tap the report icon to see a clean summary of all your findings — photos, videos, notes, and room status all in one place. Share it as a read-only link with one tap — no login required — or tap "Preview & Save PDF" to download a copy. Action items appear as a checklist you can check off, with resolution notes, as issues are fixed.

• Upload your company logo once and it appears on every report
• Videos are embedded directly in the report for easy playback
• Shared report viewers can see resolved items and their notes
• Track how many times your shared report has been viewed
• You can revoke the share link anytime for privacy

6. Manage From Your Dashboard

Your properties and inspections live on your Dashboard. Search, filter by type or status, and page through your list as it grows. Each property also keeps its own Records & Documents — leases, insurance, permits, and receipts — flagged in the app 30 days before anything expires.

• Create follow-up or move-out inspections under the same property
• Archive completed inspections and properties to keep things tidy

Read the landlord record-keeping guide