PropInspect
Move-Out Inspection App
When a tenant leaves, document the property's condition fast and fairly. Capture damage with photos and video, categorize it as wear vs. tenant responsibility, and produce a clear report that justifies any deposit deductions.
Free to start · Damage tagging · Deposit-ready report · Shareable
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Why PropInspect works for move-out inspection
Damage proof
Photograph and video every issue so deductions are backed by evidence.
Wear vs. damage
Tag findings as info, fix, or damage to keep deductions defensible.
Deposit report
Generate a clean report you can attach to the security deposit statement.
AI condition scan
Flag photos for AI analysis to help spot and describe damage objectively.
Why a move-out inspection matters
A move-out inspection determines what comes out of the security deposit. Done well — with dated photos and clear notes — it protects you from disputes and small-claims headaches. Done poorly, it leaves deductions open to challenge.
- Justifies security deposit deductions with documented evidence
- Separates normal wear and tear from chargeable damage
- Speeds up turnover by creating a punch list of needed repairs
How to do a move-out inspection
Walk the unit after the tenant has vacated. Compare each room against your move-in record, photograph any new damage, and add notes describing what changed. Mark items as damage or repair needed, then share the report alongside the deposit statement.
State-specific deposit guidance
Deposit rules vary by state. Review the guide for the state where the rental is located before documenting its condition.
A dated, room-by-room record helps you document the property's condition and share the evidence with the other party.
Read the California security deposit guideA dated move-in and move-out record can help support the accounting when the condition of a rental is disputed.
Read the Nevada security deposit guideA dated, room-by-room record helps document the checklist baseline and support the move-out accounting.
Read the Washington security deposit guideA dated, room-by-room record helps establish the move-in baseline and support the move-out damage list.
Read the Georgia security deposit guideA dated, room-by-room record helps document the condition behind each deduction or challenge an unsupported charge.
Read the Texas security deposit guideMove-out inspection checklist
Compare each of these against the move-in condition:
- Walls and ceilings — new holes, stains, or unapproved paint
- Flooring — stains, burns, tears, or excessive wear
- Appliances — present, clean, and working
- Kitchen and bathroom fixtures — leaks, chips, missing parts
- Windows, screens, blinds, and locks
- Doors, handles, and keys returned
- Smoke and carbon monoxide detectors present
- Cleanliness — carpets, surfaces, trash removed
- Lightbulbs, switches, and outlets
- Exterior, yard, garage, and storage areas
- Final meter readings
- Outstanding repairs and estimated costs
Frequently asked questions
What is the difference between wear and tear and damage?
Normal wear and tear is the expected, gradual decline from ordinary use — faded paint, light carpet wear, small nail holes. Damage is beyond ordinary use — large holes, stains, broken fixtures, or neglect. You can generally deduct for damage but not for normal wear. Photo documentation makes the distinction clear.
How soon should I do a move-out inspection?
Do it as soon as the tenant vacates and the unit is empty, ideally before any cleaning or repairs begin, so the report reflects exactly how the property was left. Many states also have deadlines for returning deposits, so prompt documentation matters.
Can I share the move-out report with my tenant?
Yes. PropInspect generates a read-only shareable link (and PDF) you can send with the security deposit statement, showing photos, videos, and notes for every documented issue.
Make deposit deductions defensible
Start a free move-out inspection and document the property's exact condition.
Start a free inspection