PropInspect
Move-In Inspection App
Protect yourself at the start of every tenancy. Capture a property's exact condition on move-in day with photos, short videos, and typed notes — then share a professional, timestamped report with your tenant so there are no disputes later.
Free to start · No app download · Photo + video proof · Shareable report
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Why PropInspect works for move-in inspection
Photo evidence
Snap room-by-room photos that timestamp the property's condition on day one.
Instant report
Turn your walkthrough into a clean PDF or shareable link in one tap.
Tenant sign-off
Share a read-only report so tenants can review and acknowledge condition.
Dispute protection
Documented baseline condition makes deposit disputes easy to settle.
Why a move-in inspection matters
A move-in inspection is your baseline record of a property's condition before a tenant takes possession. Without it, it's your word against theirs when the lease ends. A thorough, dated, photo-backed walkthrough is the single best way to protect a security deposit and keep move-out smooth.
- Establishes a clear before/after record for the security deposit
- Documents existing wear so tenants aren't charged for it
- Creates a shared reference both parties agree on up front
How to do a move-in inspection
Walk the property room by room before the tenant moves in. Photograph every wall, floor, appliance, and fixture, note anything already worn or damaged, and record short videos for anything hard to capture in a still image. Finish by sharing the report with your new tenant for acknowledgment.
State-specific deposit guidance
Deposit rules vary by state. Review the guide for the state where the rental is located before documenting its condition.
A dated, room-by-room record helps you document the property's condition and share the evidence with the other party.
Read the California security deposit guideA dated move-in and move-out record can help support the accounting when the condition of a rental is disputed.
Read the Nevada security deposit guideA dated, room-by-room record helps document the checklist baseline and support the move-out accounting.
Read the Washington security deposit guideA dated, room-by-room record helps establish the move-in baseline and support the move-out damage list.
Read the Georgia security deposit guideA dated, room-by-room record helps document the condition behind each deduction or challenge an unsupported charge.
Read the Texas security deposit guideMove-in inspection checklist
The essentials to capture before a tenant moves in:
- Walls and ceilings — existing marks, cracks, or paint condition
- Flooring — carpet, hardwood, tile wear and stains
- Windows, screens, blinds, and locks
- Doors, handles, and deadbolts
- Kitchen appliances — test stove, fridge, dishwasher, microwave
- Bathrooms — toilet, sink, shower, caulking, ventilation
- Smoke and carbon monoxide detectors
- HVAC, thermostat, and water heater
- Light fixtures, switches, and outlets
- Existing furniture or appliance condition (if furnished)
- Exterior, yard, garage, and parking areas
- Meter readings and key/fob count handed over
Frequently asked questions
What is a move-in inspection?
A move-in inspection is a documented walkthrough of a rental property's condition right before a tenant takes possession. It records the baseline state of every room with photos, notes, and sometimes video so both landlord and tenant agree on the property's condition.
Who should be present at a move-in inspection?
Ideally both the landlord (or property manager) and the new tenant. Doing it together lets the tenant confirm the documented condition on the spot, which makes the report far harder to dispute later. With PropInspect you can also share the finished report for remote acknowledgment.
Is PropInspect free for move-in inspections?
Yes — you can create your first move-in inspection with no account and no credit card. After the free tier, each inspection is just $0.99, with every feature included.
Document your next move-in in minutes
Start a free move-in inspection now — no account or download required.
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