PropInspect

Lease expiration reminders: a practical timeline for landlords

Plan for a lease end date by checking the lease, confirming the actual notice deadline, and organizing the next handoff. Use the example timeline below as an internal planning aid—not as a legal deadline.

Notice requirements depend on the applicable state and local law, the lease, the type and length of tenancy, and who is giving notice. The 90/60/30-day checkpoints below are examples for planning only. They are not notice periods, a substitute for the lease, or a statement of what any landlord or tenant must do.

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An example 90/60/30-day planning timeline

  1. 1. About 90 days before the lease end date

    Decide whether to renew and calculate the actual notice deadline

    Check the end date, renewal or nonrenewal terms, any automatic-extension language, required delivery method, and move-out provisions. Verify the current state and local rules that apply. If notice is required, put the actual deadline on your calendar; it may be earlier than 60 days.

  2. 2. About 60 days before the lease end date

    Send notice if this is the actual deadline

    If 60 days is the deadline that applies to this tenancy, deliver the required notice now using the specified method. If the applicable deadline is earlier, follow that deadline instead. Keep a dated copy and proof of delivery.

  3. 3. About 30 days before the lease end date

    Prepare the renewal or move-out handoff

    If a move-out is planned, confirm the handoff plan and schedule a move-out inspection when appropriate. If the tenancy is continuing, retain the signed renewal and update the lease document's expiration date. This checkpoint is not a universal inspection requirement.

A heads-up for the expiration date you enter

Save the lease in the property's Records & Documents vault and enter its expiration date. PropInspect shows an in-app flag 30 days before that date. It does not send email or push notifications, calculate legal notice deadlines, or send notices to tenants.

A lease expiration checklist

  • Confirm the lease end date and renewal terms.
  • Check current state and local notice rules, the lease, and any applicable program requirements.
  • Calendar the actual notice deadline and required delivery method.
  • Keep a dated copy of each notice and evidence of delivery.
  • Document the renewal or plan the move-out handoff and condition record.

Frequently asked questions

How early should I send a lease renewal or nonrenewal notice?

There is no single deadline for every rental. The required timing and delivery method can depend on state and local law, the lease, the type and length of tenancy, and who is giving notice. Check the current rules that apply and use the actual deadline, which may be earlier than an example 60-day checkpoint.

Will PropInspect remind me before a lease expires?

If you save the lease in a property's Records & Documents vault and enter its expiration date, PropInspect shows an in-app flag 30 days before that date. It does not send an email or push notification.

Does PropInspect calculate notice deadlines or send tenant notices?

No. PropInspect does not determine legal notice deadlines or send formal notices. Check the lease and current law, and use the required delivery method for any notice.

When should I plan a move-out inspection?

Use the lease and applicable rules to plan the handoff. An internal 30-day checkpoint can be a useful time to confirm logistics and arrange a move-out inspection when appropriate, but it is not a universal legal inspection deadline.

Sources and official guidance

These official state statutes illustrate why a single nationwide notice timeline should not be assumed. They are examples, not a complete survey of state or local requirements. Confirm the current law and lease terms for the rental in question.

General information only—not legal advice. This example timeline does not establish a notice period or replace current state or local law, the lease, or a program requirement. Confirm the rules for the specific tenancy before sending notice or setting a move-out date.